AIPSA All India Conference

Duties of Stenographer


Under general supervision, takes and transcribes difficult, exacting medical dictation; assists in the maintenance of medical history and statistical records; and performs related duties as required. Requires responsibility for: following standardized procedures and applying technical skill in the taking and transcribing of medical dictation involving an understanding of medical terminology; making regular contact with the general public, staff physicians, private physicians, hospitals, clinics, and representatives of other outside agencies and groups to exchange confidential and personal medical information; preparing and maintaining important detailed and complex medical and related records and reports.

Examples of Important and Essential Duties

1. Takes and transcribes medical dictation relating to medical reports and correspondence from administrative and medical, staff personnel, consulting physicians, and others, involving the understanding and use of medical, surgical and diagnostic terminology.

2. Prepares medical abstracts from patients' charts in response to inquiries from private physicians, hospitals, clinics, insurance companies, attorneys and other private and public medical agencies, indicating results of laboratory tests, special tests, X-ray findings, operations performed, diagnoses, pathological findings, and other pertinent information.

3. Prepares difficult and complex periodic and special reports pertaining to hospitalization and medical matters, including lengthy medical documents; assembles and prepares lengthy and technical public health reports and information.

4. Conducts special and statistical research concerned with patient records, history and treatment; compiles information and composes related narrative reports for approval.

5. Maintains detailed medical file of correspondence, medical summaries, reference materials, and conferences; maintains subject and patient indexes to all material; maintains list of medical health magazines and books; maintains record of medical and hospital correspondence, forms, and regular and special reports.

6. May be required to perform duties involving Knowledge of forms and procedures applicable to the disposition of deceased patients.

Knowledge, Skills and Abilities

Requires good knowledge of 1: medical terminology and basic medical procedures and practices; modern office methods and procedures.

Requires ability to: understand and follow complex oral and written instructions; maintain complex medical records and prepare reports from such records; establish and maintain effective working relationships with physicians, other employees, patients, and the general public. Requires sufficient skill in typing and shorthand to complete 50 net words per minute and 110 words per minute respectively.

Experience and Training

Requires completion of high school, supplemented by either two years of medical clerical experience involving medical dictation .7 typing and other work providing basic understanding of medical terminology and procedures, or satisfactory completion of a recognized course in medical stenography.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

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